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ULTIMATE BENEFICIAL OWNER

Ultimate Beneficial Owner (UBO)

Cabinet Resolution No. (58) of 2020

This blog explains few major points in the Cabinet Resolution of Ultimate Beneficial Owner in the UAE.

Who is this law applicable to?

The new regulation passed by the cabinet is applicable to all the companies in Mainland and Free Zones, however this provision shall not apply to companies-

  1. which are wholly owned by the Local or Federal Government, or
  2. any-other companies wholly – owned by such companies, and
  3. the Financial Free Zones.

Registration of Legal Persons

All companies must submit the Real Beneficiary Register and the Partners & Shareholders Register to the company’s respective regulatory authorities before 27th October,2020.

How do we identify a beneficial owner? –

  1. Owns or has ultimate control, whether directly through a chain of ownership or control or by other means of control such as the right to appoint or dismiss the majority of its Directors, 25% or more of the shares or 25% or more of the voting rights in the Legal Person.
  • The Beneficial Owner may be traced through any number of Legal Persons or arrangements of whatsoever kind.
  • If two or more natural persons jointly own or control a ratio of capital in the Legal Person, all of them shall be deemed as jointly owners or controllers of such ratio.
  • If no natural person is identified as an ultimate Beneficial Owner, or there is reasonable doubt that any natural person identified as an ultimate Beneficial Owner is the true Beneficial Owner in the Legal Person; then the natural person who controls the Legal Person by other means of control shall be deemed as the Beneficial Owner.
  • Where no natural person is identified in accordance with point – 4 then the natural person who holds the position of a higher management official shall be deemed as the Beneficial Owner.

The Registrar should include the following information of the Real Beneficiary:

  1. Full name, nationality, date, and place of birth.
  2. Residential address or the address which the notices shall be sent on it, by virtue of this Decision.
  3. Number of passport or identity card, the country of issuance, date of issuance and expiry.
  4. Basis and date on which the person became a Beneficial Owner of the Legal Person.
  5. Date on which the person ceased to be a Beneficial Owner of the Legal Person.

The Register of Partners and Shareholders shall include:  

1) Number of shares held by each of them along with their categories and associated voting rights.

2) Date on which such partner or shareholder acquire that capacity in the Legal Person.

3) In case of natural partners or shareholders: the full name as it appears on the identity card or the passport, nationality, address, place of birth, name and address of employer and a true copy of the valid passport or ID.

4) In case of corporate partners or shareholders: the data stated in Clause (1) of Article hereof.

  • The Legal Person must update and record any change to the Register within (15) fifteen days of becoming aware of such change.
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APPORTIONMENT OF INPUT TAX

Apportionment of Input Tax – UAE VAT

This blog provides information on Input Tax Apportionment relevant to any taxable person who makes taxable supplies. In conducting business activities, a taxable person may incur expenses that are subject to VAT (Input VAT credit).  This can be recovered by them, subject to certain conditions. This is to ensure that VAT will not be a cost to such a taxable person. Under Article 54(1) of the VAT Decree-Law, a business can recover input tax incurred on goods and services that are used or are intended to be used, for making taxable supplies. Accordingly, where purchases are for exempt supplies or non-business activities, then the input tax is not recoverable. 

Input tax which is incurred in respect of purchases which are used partly for making supplies that allow for VAT recovery and partly for making supplies for which VAT is not recoverable is known as “Residual Input Tax”, and it must be apportioned between those supplies.  Recovery will be restricted to the proportion relating to supplies that allow for VAT recovery. The percentage of VAT paid on purchases attributing to supplies for which VAT cannot be recovered needs to be calculated. Applying this percentage on the total VAT paid will help us find out the Input VAT credit we cannot claim from the FTA. 

The FTA accepts, however, that the standard method of apportionment may not be appropriate in every situation.  Each business is different, and the standard method of apportionment may give rise to outcomes that might not be reflective of the actual use of goods or services by the business.  As a consequence, the FTA is introducing a number of alternative methods of input tax apportionment to be used where the standard method does not provide an outcome that is reflective of the actual use of the acquired goods or services.  

The special input tax apportionment methods which are available to taxable persons are:

  1. Outputs based method;
  2.  Transaction count method;
  3.  Floorspace method; and
  4. Sectoral method.

To be eligible to apply for the special method of input tax apportionment, all of the following conditions must be met:

  • The applicant has been registered for VAT for at least 6 months;
  • The applicant makes both taxable supplies and exempt supplies; and
  •  The standard method of input tax apportionment does not give a fair and reasonable result to input tax recovery. 

Submissions will be accepted where they are submitted by the applicant himself or on behalf of the applicant by either the appointed tax agent or the appointed legal representative.

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OUT OF SCOPE SUPPLIES

Understanding Out of Scope Supplies – UAE VAT

Out of Scope Supplies are supplies that do not come under the VAT provisions of UAE. Although Out of Scope, exempt and zero-rated supplies does not increase the VAT liability of a supplier, exempt and zero-rated supplies of goods and services come within the bracket of VAT provisions of UAE.

More about Out of Scope supplies….

             If an overseas supplier or a non-registered entity supplies goods to an overseas person, these supplies will be considered out-of-scope for VAT in the UAE.
For example, a local trader A sells goods to local company B. The goods are shipped directly from Company A’s factory in Singapore to Company B’s branch in London through 3rd port shipment. The goods do not pass through the UAE, so the sale of these goods is an out-of-scope supply.

There are two basic kinds of out-of-scope supply:

(i) When goods are purchased from an overseas supplier and sold to an overseas customer, without being brought into the UAE, it is considered Out-of-scope of VAT.

(ii) import to free zone and export from freezone,

(iii) purchase and sale within the free zones of goods, when place of supply is not in UAE

The following are the examples of Out of Scope supplies:

  • Supplies from a non-registered entity,
  • Certain government activities,
  • Goods or services provided to a different department within the same business,
  • Supplies not made in the course or furtherance of a business,
  • Transfer of business as a going concern etc.

Note : A supplier whose business is involved only in goods that are qualified as Out of Scope, are not required to register with the FTA. In such a case, Input Tax Credit on the purchases made or expenses incurred to supply these goods has to be added to the cost of the purchase/expense as he cannot claim that amount.

 

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UAE VAT-LABOUR ACCOMMODATION

VAT Treatment of Labour Accommodation in UAE – Residential versus Serviced Property

Labour accommodations across UAE are places of residence provided by employers to the labourers of their business. This accommodation could include several additional services like pest control, garbage collection, security etc.  in addition to being just a housing facility. Based on the nature of these additional services we can classify labour accommodations into –

  1. Residential building, therefore exempt from VAT (in case of first supply zero-rated)
  2. Serviced accommodation considered as a standard rated supply.

Distinction of these two types of accommodation needs to be understood carefully to analyse the VAT liability correctly. The extent of these services along with accommodation helps determine the nature of supply.

A labour accommodation would be considered as a residential building if :

  1. If it is the principal place of residence of the employees.
  2. The building is fixed on the ground (as opposed to a port-a-cabin construction)
  3. The building has been constructed lawfully
  4. It is not similar to a hotel, motel, bed and breakfast facility etc or a service apartment for which services in addition to supply of accommodation is provided.

A labour accommodation would also be considered as a residential building if, along with residence, additional services which is ancillary to the main supply are available and not provided for an additional fee like cleaning of communal areas, pest control, utilities like electricity and water etc.

However the following services would create a VAT liability as the residence would qualify as a serviced accommodation.

  1. Telephone and internet access
  2. Cleaning of rooms, other than communal areas
  3. Laundry service
  4. Catering
  5. Maintenance other than general upkeep of the property

In case the suppliers of labour accommodation are making mixed supplies (components of both residential and service) each component must be valued and a VAT treatment should be applied.


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IMPORTANCE OF ACCOUNTING

Every business requires its own performance examination, data, records, analysis etc which is why accounting is an integral part of every business. Accounting gives the management information regarding the financial performance (Statement of Comprehensive Income) and financial position (Statement of Financial Position) which is integral for the stakeholder to understand the health of the business. Accounting has basically 2 methods – Single entry and double entry. Double entry is the most widely used method whereas single entry is for very small scale businessmen where accounting merely means income less expenses. 

Some of the areas accounting helps a business in are as follows:

  1. Planning and formulating strategies in the future based on past and current performances
  2. It helps in coordinating various business factors such as inventory procurement
  3. Brings better control of resources into the business
  4. It a medium of communicating the state of affairs of the business, in terms of numbers
  5. It helps in formulating budgets
  6. The accountant is the position to give valuable advice
  7. Comparison becomes easier
  8. Ensuring Law of land is adequately followed

The IASB (International Accounting Standards Board) is an independent, private-sector body that develops and approves IFRS (International Financial Reporting Standards) that provides certain principles for accounting. They specify how a business should maintain its books of records to ensure consistency, transparency, and comparability. It was established to create a common accounting language.

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AUDITOR'S OPINION

AUDITOR’S OPINION

An Auditor’s opinion is presented in the audit report. This opinion is established after the independent examination of the financial statements of the entity, after acquiring sufficient and appropriate audit evidence and conducting audit procedures. An Audit opinion can be of 3 types:

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AUDIT EVIDENCE - BANK CONFIRMATIONS

Audit evidence – Bank Confirmations

With the ever-increasing complexity of the business, the importance and relevance of audits have increased over the years. Auditing is the independent examination of the financial statements of a company irrespective of its size or legal form, profit-oriented or not, in order to express a true and fair opinion thereon.

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Audit Balance Confirmations

Auditing is an independent examination of the financial statements of an entity, irrespective of its size or legal form, for the auditor to express an opinion thereon. An auditor would acquire sufficient and appropriate audit evidence in order to draw a reasonable opinion on the financial statements. An Audit Balance confirmation is audit evidence received by the auditor by a written or an electronic response from the entity or a third party verifying the accuracy of the information in the books of accounts.

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DETECTION OF FRAUD

Fraud can be found early in the history of our world as men have made use of tricks, manipulation, and treachery in order to acquire money, land, goods, or trust, with the overall objective of making a profit. The fraud negatively affects an economy by causing huge financial losses, weakening social stability, threatening democratic structures, leading to a corrupting, and compromising economic and social institutions. Fraud represents the sum of irregularities and illegal actions committed with the intention of deceiving or presenting false, incorrect, or incomplete declarations and documents.

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